.jpg)
At Agency Maison, we’ve refined the art of sourcing and onboarding Executive Assistants (EAs) who operate with the highest level of discretion, efficiency, and intuition. Here is our roadmap for identifying, hiring, and integrating the kind of assistant who becomes an extension of your vision.
Los Angeles moves at its own rhythm: a blend of business, art, and perpetual motion. For principals, founders, and family offices navigating this landscape, an Executive Assistant (EA) is a force multiplier. The right executive assistant protects your time, anticipates your needs, and maintains the balance between personal and professional life.
In corporate settings, an EA is the executive’s operational partner. In private service, that partnership extends far beyond the boardroom. Your EA becomes the gatekeeper, project manager, and culture carrier for your household or family office. They manage calendars, orchestrate travel, support events, and oversee personal logistics, all while maintaining impeccable discretion.
Confidentiality is not an afterthought; it’s the foundation.
We begin every engagement under Non-Disclosure Agreement (NDA) and align early on privacy etiquette, covering:
The best EAs do more than react, they orchestrate. We build a workflow architecture designed around your priorities:
The goal is simple: protect your time, preserve your focus, and allow your day to unfold with rhythm and clarity.
One of the most common issues in private staffing is role creep, when one position quietly absorbs too many responsibilities. Agency Maison helps define and maintain clear boundaries between roles:
Executive Assistant: operational and administrative support
House Manager/Estate Manager: property and staff management
Personal Assistant: personal errands and day-to-day logistics
Even Harvard Business Review underscores that strong EAs thrive in environments where responsibilities are clearly defined.
An EA should integrate smoothly, bringing measurable value early. Our structured onboarding model ensures the following outcomes are met:
Days 0–30: Audit workflows and map principal preferences. Alignment and understanding.
Days 31–60: Standardize briefs, calendar systems, and travel playbooks. Predictable, repeatable structure.
Days 61–90: Implement performance metrics (response times, travel accuracy, efficiency). Optimization and autonomy.
By day 90, your EA should be operating like a trusted proxy: anticipating needs before they’re voiced.
Within 48 hours of a consultation, Agency Maison will:
Each candidate is vetted for discretion, alignment, and long-term partnership potential. Because in private service, fit is everything.